Use

You enter budget data in the Budget Control System (BCS) for each fiscal year in the budgeting workbench and in the planning tools designed for this. The fiscal year in the budget entry document has a subordinate role in multi-year budget execution. The assignment for the relevant budget is decisive in the availability of this document. The budget goes into the budget entry document through the account assignment element ‘fund’.

Integration

Status Management

Which budget values (planning data, original budget, supplement, return…) are allowed to be posted at a certain time in the budget can be controlled using the status management of the Budget Control System. For more information, see Status Management .

Multi-Year Key Figures

When defining BCS Key Figures , you can define that the overall values (the budget values) and not the annual values should be calculated for a fund by using the meta value & (ampersand). You need these multi-year key figures in the Budget Control System for consistency checks, reporting purposes and closing operations.

Consistency Checks:

You can use the Business Add-Ins Define Grouping Key (FMKU_GROUPING_KEY) to define consistency checks in BCS to ensure that budget/posting addresses and availability control objects assigned to each other are from the same budget. You can do this by defining a corresponding grouping key for each budget ID.

Availability Control

By default, the availability control of the Budget Control System always includes the data in the fund master record of the check horizon.This standard setting is also the correct setting for managing multi-year budgets. In particular, you should ensure that the check takes place against the overall budget (and therefore against the budget still available for consumption in the relevant budget) in your main check ledger.

Activities

Information on activating the Budget Control Systems (BCS) can be found in the Customizing of Funds Management, under  Basic Settings ActivateGlobal Functions for Budget Control System.

The settings for the above-mentioned functions of BCS are executed in the corresponding IMG activities of the Budget Control System.