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Use

Deduction is a special type of request that, by taking specific legal requirements into account, permits the clearing of revenues and expenditures. There are deductions for both expenditures and revenues. With the deduction of payment requests, only expenditure commitment items can be assigned to an account. With the deduction of accepted requests, only revenues commitment items can be assigned to an account.

It is also possible to deduct clearing requests. Here both revenues and expenditures commitment items are permissible.

Features

Deductions only differ from payment requests with data entry. The functions for making changes, displaying, releasing and deleting are the same as with payment requests and are therefore not described separately.

The deduction of a clearing request is entered as a clearing request with the indicator Posting with opposite +/- sign .

With the deduction, you can refer to a request by creating the deduction using a reference. If the reference to an original document is created, then the +/- sign is set as a mirror image of the original business transaction when posting the deduction. If you create the deduction without reference (so there is no original document), then the +/- sign is set as a mirror image of the “normal” business transaction. The deduction of a payment request is therefore treated like a credit memo. The +/- sign rules apply as long as the Change of sign indicator is not flagged.

Note Note

If the deduction refers to a funds commitment, the deduction amount cannot exceed the amount of the funds commitment. This amount calculation takes place not only for posted deductions but also when a deduction is parked.

End of the note.

The deduction is cleared automatically with the posting. The system clears the original document (outgoing payment/acceptance request or the posted down payment) with the deduction. If more deductions refer to the original document, these are also considered and cleared. Of course, documents are only cleared automatically when the balance between the original document and the document(s) that refer to it is 0 (zero) in the company code currency.

Activities

To enter deductions, from the SAP Easy Access screen, choose   Accounting   Public SectorManagement   Funds Management   Posting   Request   <type of request you want >   Enter Deduction.