Fund/Functional Area as Acct Assgnt Object in Asset Accounting

Prerequisites

The following prerequisites apply if you want to use the fund and/or functional area in Asset Accounting as independent account assignment elements.

Asset Accounting Customizing

You must activate the account assignment objects in the Customizing of Asset Accounting.

For more information, see the IMG, under Financial Accounting Asset Accounting Integration with the General Ledger Account Assignment Objects to be Posted to G/L Automatically Activate Account Assignment Objects.

Note Note

SAP recommends that you set the Ident indicator in this IMG activity. This guarantees that the fund and functional area are copied from the master asset when making postings and can no longer be changed.

End of the note.

You must activate the account assignment elements to be posted in Customizing of Asset Accounting for each transaction type and each account assignment type (posting to asset balance sheet account and depreciation posting).

For more information, see the IMG under Financial Accounting Asset Accounting Integration with the General Ledger Account Assignment Objects to be Posted to G/L Automatically Define Account Assignment Types for Account Assignment Objects.

Note Note

Note that you must activate the account assignment elements for all transaction types (using general entry) and both account assignment types (posting to asset balance sheet account and depreciation account assignment).

End of the note.

You must flag the fund and functional area as required entry fields for the screen layout of the asset master data.

For more information, see the IMG, under Asset Accounting Master Data Screen Layout Define Asset Master Data Screen Layout.

Funds Management Customizing

You must activate the account assignment objects in Public Sector Management Customizing.

For more information, see the IMG under Public Sector Management Global Settings Activate Account Assignment Elements.

Caution Caution

Note that after the production startup the account assignment elements should not be deactivated again as you influence the update of data by doing this and the transparency of the data in the information system is impaired.

You must also ensure the following: If derivation steps exist in your derivation strategy for deriving fund and/or functional area, as the field characteristic for the respective target field, you must define that the new value is not copied if a value already exists. (Indicator Copy New Value, if a Value Already exists ). This setting guarantees that the fund and/or the functional area are copied for postings from the master asset and cannot be overwritten by a derivation step.

End of the caution.

Master Data

If you want to divide the asset portfolio or depreciation of an asset according to fund and/or functional area, an asset or functional area must be defined in each asset. You enter these account assignment elements when creating an asset on the tab page Time-dependent. If a logically belonging together asset should belong to more funds and/or functions, you must create an asset with the same main asset number and different asset subnumbers for each combination.

If you want to change the fund or functional area of an asset, you must make a posting to the appropriate target asset because funds and functional areas, such as a cost center for example, are attributes of the master record.

Features

Asset Transactions

Fund and/or functional area are always copied from the asset master record as the default value with asset transactions.

Note Note

This default value can only be overwritten manually if, against SAP’s recommendation, you have set the Ident flag for the activated account assignment objects in the Customizing of Asset Accounting.

End of the note.

Settlement to Asset

You can make a settlement of CO objects to an asset or asset under construction and thereby take into consideration the fund and/or functional area. The CO settlement rule contains only the main asset number. The correct main asset number is automatically determined by the system according to the specified account assignment values of fund and functional area.

Depreciation

The depreciations of the asset for each period and for each asset are calculated. The amounts are not posted individually into the general ledger; instead collective records are generated, whereby accounting documents including fund and/or functional area are created.

Information System

All asset accounting reports can be carried out with accrual/deferral according to the selected fund and/or functional area. This enables you to sort the assets according to fund and/or functional area and also to form the appropriate subtotal.

For a balance at fund level you can use reports Asset History Sheet and Stock List .

See also:

Fund

Functional Area