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Background documentationWorkflow Template WS75700027

 

SAP delivers the standard workflow template WS75700027 for the approval process. This enables you to forward the change request as a work item to the appropriate processors. The status of the change request is automatically updated in the background.

This workflow template consists of the following steps:

  1. Start workflow

    The workflow is started when a change request is created, for example, by a corporate accountant.

  2. Get number of parallel steps

    The system determines the number of users or user groups to which the change request needs to be sent.

  3. Evaluate change request

    A work item is sent to all responsible master data specialists. Each specialist independently evaluates the change request and either agrees or disagrees with it:

    • If one or more specialists disagree with the change request, the work item with the change request is sent back for revision to the corporate accountant ( → Step 4).

    • If all master data specialists agree with the change request, a work item with the change request is sent to the master data manager for consideration and approval ( → Step 5).

  4. Revision after rejection

    The person responsible for processing the change request when it is rejected, such as the corporate accountant, decides whether to revise the change request:

    • If he or she revises the change request, a work item with the change request is again sent to the master data specialists for evaluation ( → Step 3).

    • If he or she withdraws the change request, the status of the change request is set to Final Check Rejected. If changes have already been made to the master data, these are reset and the workflow is ended ( → Step 10).

  5. Consider and approve

    The master data manager gets a work item to approve or reject the change request:

    • If he or she rejects the change request, a work item with the change request is sent back for revision to the corporate accountant ( → Step 4).

    • If he or she approves the change request, a work item with the change request is sent to the master data processor to execute the changes ( → Step 6).

  6. Execute changes

    The master data processor receives a work item to execute the changes:

    • If he or she is unable to execute the changes, he or she can send the change request back to the corporate accountant. In this case, a work item with the change request is sent to the corporate accountant for revision ( → Step 4).

    • If he or she is able to successfully execute the changes, the changes made to the master data are then checked ( → Step 7).

  7. Validate

    The system checks the change request using validation rules for consistency, and saves the check results in a log. Afterwards, the log is available in the change request.

  8. Perform final check

    The master data manager gets a work item to do a final check of the change request. He or she checks the validation results in the log and then either approves or rejects the final check:

    • If he or she rejects the change request, a work item with the change request is sent back for revision to the corporate accountant ( → Step 4).

    • If he or she approves the change request, the system activates the changes. ( → Step 9).

  9. Activate changes

    The system activates the master data in the database tables of the modified objects according to the changes entered in step 6.

    Note Note

    The changes are then activate in the central system. When the workflow has been completed, the changes still need to be distributed to the local systems.

    End of the note.

  10. End workflow

    The system ends the workflow.