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Procedure documentationMass Change

 

You can use the Mass Change service to change the attribute values for selected business partners simultaneously. You can change one or more attributes for the selected business partners, but each attribute must have the same new value.

Prerequisites

You have created a mass change request using the Create Change Request service. See also: Creating a Mass Change Request

Procedure

  1. Open the Mass Change screen

    Select the Mass Change link from the Business Partner Governance work center.

  2. Select business partners to include

    Use the Selections list to choose the business partners you want to include in your change request. Choose Next to continue.

    Note Note

    While you can select business partners in the Create Change Request service, we recommend that you use this screen instead.

    End of the note.

  3. Refine your selection

    Use the Scope of Selection table to review your chosen business partners and remove any business partners you do not want to include in your change request. Choose Next to continue.

    Note Note

    If a business partner you have selected already exists in the staging area, this change request overwrites it. A warning appears when you attempt to execute the changes.

    End of the note.

  4. Define values

    Choose the attributes you want to change and the value you want to set them to. To do so, enter the new value in the Replace With column of the attribute you want to change. This value is setfor the attribute in each business partner you selected. To initialize an attribute set the Initialize indicator. Choose Next to continue.

    Note Note

    Only attributes available for mass change are visible on this screen.

    End of the note.

  5. Check and execute

    Review your changes and choose Execute Changes to submit your change request.

Result

Once the change is submitted, the following results are possible:

  • If all business partners are already contained in existing change requests where you are the owner, those change requests are modifiedand a warning message appears. If you are not the owner, an error message appears.

  • If none of the business partners to be changed are contained in change requests, the system asks you for a mass change request where you are the processor. You can create a mass change request with the Create Change Request service. The business partners are added to the new mass change request.

  • If some business partners appear in an existing change request and some do not, the system asks you for a mass change request. When you enter a mass change request, all business partners that were not in a change request are added to the mass change request. Those business partners that were partof an existing change request aremodified using their own change requests.

Once business partners are assigned to a mass change request, the change request is sent to a Master Data Steward who reviews the changes. During this time the business partners are stored in the master data governance staging area. Once the master data steward has approved the change request and technical validation has taken place the changed business partners are written to the active area.