Entering content frameProcedure documentation Selecting a Rental Car Locate the document in its SAP Library structure

Prerequisites

You are assigned to a sales office that supports booking of car rental offers (compare Customizing for R/3 Travel Planning under Master Data ® Travel Planning Control Parameters ® Feature TRVOF: Access parameters per user/employee group and Define travel service).

You have created a travel request using In the Planning Manager

Selecting a Car Rental

  1. Choose This graphic is explained in the accompanying text Add Car - with quickinfo Add Car Rental Request

    2. The Car Rental Request dialog box appears.

  2. Enter the Pick-up and Drop-off Locations, Date and Time for the car rental.

    3. You can enter the name of a town or an IATA location abbreviation. The system only recognizes towns that are defined as, or associated to, IATA locations. The standard system queries at the relevant airport car rental office. You can specify other branch offices via Extended Search (see below).

    Note

    Before you start the car rental availability query, you can change the car rental preferences for the traveler (if standard car rental preferences have already been set up in the master data) or you can enter these preferences. To do this, choose This graphic is explained in the accompanying text Preferences (quick info Car Rental Preferences - F5).

    Note

    If the extended search has been activated in Customizing, you can specify additional selection criteria for your query using the relevant pushbutton. (In Customizing for R/3 Travel Planning, see Dialog and Planning Control ® Travel Planning Control ® Define Price and Availability Strategies).

  3. To view the available car rental offers, choose This graphic is explained in the accompanying text Query – with quickinfo Car Rental Availability Query.

    4. The system displays the Car Rental Availability: Provider List screen with a list of all the car rental companies available at the location(s) you entered.

  4. Select the relevant provider using the appropriate pushbutton and choose Enter.

    5. The system displays the Car Rental Availability: Vehicle List screen.

    In the dialog box you find information on the rate type offered, the available vehicle classes and their equipment as well as price information, possible distance restrictions, and charges for exceeding these distances.

    Note

    You can display details about the rate basis and rate conditions for a selected vehicle by choosing This graphic is explained in the accompanying text Rate.

    If a vehicle type has the symbol This graphic is explained in the accompanying text Traveler Preference, this indicates that it corresponds to the personal car rental preferences for the traveler.

    Note

    If the display strategy for car rentals Provider list with best-price vehicle is active in Customizing, the system does not present the entire list of all car rental providers for selection but, instead, shows a list with the most economical vehicles available for all available providers. (In Customizing for R/3 Travel Planning, see Dialog and Planning Control ® Travel Planning Control ® Define Price and Availability Strategies).

  5. Select the required vehicle type and choose Enter.

The system displays the Create Travel Plan for <...> overview again. The car rental request has the status prereserved for a certain period of time and can now be booked. To display the traveler's preferences or car rental reservation details, click on the relevant request in the overview.

If you do not need any other transportation or accommodation services you can now book the travel plan.

See also:

Booking Travel Services

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