Entering content frameProcedure documentation Approve Travel Expense Reports Locate the document in its SAP Library structure

Use

Before the system can settle a trip the travel expense report has to be approved.

With the approval program for trips you can, among other things, approve travel expense reports with the approval status Request entered or Trip completed.

Procedure

  1. Under Travel Management, choose Travel expenses ® Periodical processing ® Approve trips.

    2. Note

    For detailed information about the selection screen, choose Goto ® Selection screen help.

    To specify further selection criteria, choose Further selections.

  2. On the tab page Status, enter in the Approval status field the value 1 (Request entered) and/or 3 (Trip completed) as selection criteria.
  3. To execute the program, choose This graphic is explained in the accompanying text with quick info Execute (F8).

    4. The system lists all trips that fulfill the selection criteria.

  4. Select all the trips to be approved.
  5. To approve the trips, choose This graphic is explained in the accompanying text with quick info Approve trip (Ctrl + Shift + F10).

Result

The system has approved the travel expense reports and you can now exit the program.

Any advances that have been requested are now paid automatically via FI.

 

See also:

For more information, see the documentation for the approval program in the R/3 System. You will find this in the approval program for trips, under This graphic is explained in the accompanying text with quick info Infocenter: Contact Person, Per Diems, Rates... (Shift + F9).

 

 

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