Using the Enterprise Hotel Catalog (SAP Library

Using the Enterprise Hotel Catalog

Use

If your enterprise has come to special agreements with certain hotels or prefers particular hotels that should be taken into consideration when booking hotels, you can create a hotel catalog specific to your enterprise containing all such hotels.

Caution

We recommend for the Hotel sector, that you control the compliance with the travel policies stored in the travel planning system by maintaining a hotel catalog or by entering negotiated hotel rates. This has the following advantages over the control using a travel policy.

When you make an availability query a limited number of available providers (due to the neutrality of the connected reservation system AMADEUS towards providers) flows into the R/3 travel planning system. The selection is random. This could mean that none of the hotels are displayed that have been assigned highest priority in the travel profile, even if they are available at the time of the query.

Using the hotel catalog eliminates this problem totally.

Activities

You have created a travel request and started an availability query for a hotel.

If the hotel catalog is activated and the system finds available hotels for the given time period and location, you can also display the availability of hotels not contained in the enterprise-specific hotel catalog.

After the first query, choose Standard Query from the dialog box Hotel Availability: Hotel List (Hotel Catalog).

If the hotel catalog is activated (see also Define price and availability strategies) and the system can find no available catalog hotels for the given time period and location, a standard availability query is started automatically in the connected reservation system (not using the hotel catalog) and these results are displayed.

You do not need to start an additional query.

See also:

Notes on Setting up a Hotel Catalog