Offline Travel Expenses provides you with several options to facilitate error free data entry:

• You can use Input Help to select an entry and therefore avoid data entry errors.
• You can access and copy trips and receipts that have already been synchronized. These trips have already been through the checking procedure and are normally free of errors.

It is, however, still important to note that the data for Offline Travel Expenses cannot be checked in the same way as data for user interfaces that are continuously connected to the SAP System. This means that data that has been accepted by the offline application may still lead to error messages being generated when the data is synchronized with the SAP System.

Offline Travel Expenses generates messages when a function or transaction cannot be completed successfully due to errors (for example Additional information is required for this expense type ).

1. Correct the data records for which error messages were generated, before you synchronize your data.
2. Start the synchronization.
3. Check the status of the data records after the data has been synchronized.

A red square is displayed in status column in the offline application next to all data records that have led to errors during the checks in SAP R/3.

1. Click on the red square beside the receipt or trip that has errors
2. Read the error message generated by SAP R/3 for this data record
3. Correct the data record as required
4. Repeat steps 1 - 3 for all data records with errors.

In addition to this, you can display an overview of all error messages and click on the links within this list to go directly to the maintenance for the corresponding object.

1. Choose Error messages
2. Read the error message generated by SAP R/3 for this data record
3. Select the link for the error message you want to process
4. Correct the data record
5. Repeat steps 1 -4 for all data records with errors.

The corrected data records will be transferred from the offline application to SAP R/3 the next time the data is synchronized.