Entering content frameProcedure documentation Cost Assignment for Entire Trip Locate the document in its SAP Library structure

You can specify cost assignments to facilitate the assignment of travel expenses in Controlling.

You can enter cost assignments for the total trip, for individual receipts, additional destinations and for trip segments. If you do not manually enter a cost assignment, the system will use the cost assignment from the trip cost assignment guidelines set up for your personnel number.

Cost assignments can only be used in Controlling after the trip has been synchronized with the SAP R/3 System, and the travel expenses results have been transferred to Financial Accounting. There is no direct connection between Travel Management and Controlling.

Use

Specifying cost assignments for an entire trip enables you to use a percentage-based cost assignment which differs from the assignment defined in the standard trip cost assignment guidelines. If you entered a cost assignment when entering the general trip information, this assignment is shown in the cost assignment display.

Features

You can only specify percentage-based cost assignments for entire trips. This assignment is then valid for all objects in the trip for which you have not specified any other cost assignment rules for.

You must enter a percentage and at least one account assignment object for any cost assignments required.

If you exit the cost assignment screen without specifying all of the required cost assignment information, in other words if the total percentage is not equal to 100%, the system will apply the standard cost assignment guidelines to the remaining travel expenses (the percentage that has not been assigned).

If you do not specify a cost assignment for the entire trip, the system uses the cost assignments entered for the corresponding individual objects, if you have not specified a cost assignment for any objects, the system will use the cost assignment from the trip cost assignment guidelines.

Procedure

  1. Go to the tab page Cost Assignment on the Offline Trip Details screen.
  2. In the Distribution field: Enter the percentage of travel expenses to be distributed to the account assignment object
  3. Enter the account assignment object to which the percentage of costs should be distributed (objects are entered on the same line as the percentage).
    You can enter several account assignment objects for one line. This can be useful if you want follow costs at a more detailed level.
    If you use multiple account assignments, it is important to remember that only one of the objects can be the 'real' account assignment object. All other entries are statistical account assignments
  4. Repeat steps 2 and 3 for all other account assignment objects that you want to assign a specific percentage of the costs to.
  5. Confirm the cost assignment.
  6. Enter any additional trip facts and choose Save.

Result

You have specified the cost assignment for the entire trip. This assignment is displayed in the lower section of the screen in the list of cost assignments. From here, you can select the assignments and change or delete them as required.

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