Travel Profile (Infotype 470)
Definition
The
travel profile contains the rules through which the enterprise-specific travel policies in R/3 Travel Planning can be applied. The travel profile thus contains the traveler's rights.Use
By assigning the travel profile to a traveler it can be guaranteed that the travel policy is complied with during the planning and booking of trips for the traveler.
The rules defined in the travel profile firstly control what transportation and accommodations are displayed for an availability query. Secondly the display of the available offers can be split according to different priorities.
You make the settings in the Customizing for R/3 Travel Planning under Trip Rules and Profiles ® Travel Profiles.
Alternative: Feature TRVCP
The assignment of travel profiles via infotype 0470 signifies assignment to individual employees. To assign employee groups a travel profile according to their organizational assignments, you can also use, as an alternative, feature TRVCP (see also the implementation guide (IMG) for Travel Planning under Dialog and Planning Control ® Travel Planning Control ® Set up feature TRVCP for Travel Planning).
Structure
You fill a travel profile by assigning various values from certain parameters in Customizing for R/3 Travel Planning.
A travel profile is made up of different combinations of the following parameters:
Parameter |
Example |
Trip rule |
For domestic trips only the car rental provider XY may be selected. |
Trip rule priority |
Highest priority (in the case of an overlap with other rules this rule will have the highest priority later). |
Class rule |
For flights > 8 hours the traveler may fly First Class. |
Travel service category |
Flight, hotel, car rental, rail |
Trip activity type |
This rule applies for all activities (such as customer visit, seminar, and so on) |
Integration
This set of rules is taken into consideration for price and availability queries of transportation and accommodations, as well as for the subsequent booking.
The travel profile structure functions regardless of how strictly the Travel Privileges are regulated in your enterprise. You make the settings as to the extent to which you want to apply the travel policy in Customizing for R/3 Travel Planning under Trip Rules and Profiles.
See also:
Editing HR Master Records