Travel Manager: Booking Travel Services (SAP Library

Travel Manager: Booking Travel Services

Definition

The Travel Manager allows you to comprehensively process travel requests, travel plans and travel expense reports (see Travel Manager: Cross-Process Entry).

The following section describes how to enter and create travel plans using the travel manager.
Use

When you call up the Create Flight, Hotel, Car rental link in the Travel Manager, you are creating a new Travel Plan (see also Creating a Travel Plan: Travel Manager).

You can carry out the following functions:

Check the availability of flights, hotel rooms and car rentals
Query the best-price flight combinations for the whole trip
Book flights, hotel rooms and rental cars online
Cancel and possibly rebook reserved services, should you need to make changes to a trip already planned
Automatic flow of data into SAP Travel Management, should changes be made by the travel provider

If a travel request has already been created with the travel manager for this trip, the required data is automatically transferred to the travel plan.

Caution

If you have entered towns in the travel request that do not have their own IATA location, check these towns in the travel plan and replace them with an existing IATA location where necessary.

Integration

The system automatically creates the corresponding travel expenses report for a travel plan that has been created. As soon as you book a travel service online in the reservation system and save the travel plan, a corresponding receipt for the travel service is created in Travel Expenses.

Note

The receipt for a booked travel service is only created once. For cancellations or rebookings you have to update the receipt in the travel expense statement manually (see also Travel Manager: Data Area "Expense Receipts").

You can also enter your travel expenses using the Travel Manager when you have returned from your trip.

Travel plans and their corresponding travel expense statements have the same trip number.