The following section contains information about modifying and setting up the Offline Travel Expenses application to meet your requirements.

The Customizing for Offline Travel Expenses is arranged into two areas:

• General Customizing settings for Entering Travel Expenses
• Special Settings for Offline Travel Expenses

You can implement customer specific requirements that cannot be implemented via

If you want to use the Offline Travel Expenses application you must set up Travel Management in the

SAP R/3 system using the Implementation Guide (IMG).

In principle, you should make the same settings required for using any other variant of Travel Management, however, certain Travel Expense Customizing settings

are not relevant or required for Offline Travel Management.

1. To access the Implementation Guide (IMG) from the SAP Easy Access Menu, choose Tools ® Customizing ® IMG ® Edit Project.
2. Choose Financial Accounting ® Travel Management ® Travel Expenses.
3. Make the settings required. For more information, see the documentation for the individual IMG activities.

To be able to use and implement Offline Travel Expenses you must make certain specific Customizing settings in your SAP R/3 System. You can find these IMG activities under Accounting ® Financial Accounting ® Travel Management ® Travel Expenses ® Employee Self Services ® Offline Travel Expenses.

• Activate Offline Travel Expenses (V_T702N_R19)
  In this activity, you define whether Offline Travel Expenses should be active. You make this decision per trip provision basis.
• Adjust Tests for Offline Applications (V_PTRV_OFFLN_TX)
  If the offline application texts supplied by SAP are not suitable for your requirements, you can use this activity to define new or change existing texts.
  For more information, see the documentation for report RPR_CREATE_RESOURCE_FILES.
  You can also find more information in Note number 500430.
• Customizing Synchronization for Offline Travel Expenses (V_PTRV_SYNC_PR05)
  Certain Customizing tables, that are used by Offline Travel Expenses and are normally synchronized on a regular basis, do not change very often. For example: Currencies, Countries and Expense Types. It makes sense, therefore, to only synchronize these tables, when they have actually been changed in order to reduce the volume of data in the synchronization process.
  You use this IMG activity to enter a change date and the function module that determines the data on the R/3 side, for each Customizing table. For the Travel Expenses Customizing data, this is table HRTRV_IF_GET_CUSTOMIZING.
  on the offline side, the date of the last synchronization is stored in the XML table TIMESTAMPS. The synchronization process then compares the date of the last synchronization with the date entered in table PTRV_SYNC and decides which information needs to be synchronized. If, according to table PTRV_SYNC, the Customizing data has not changed since the last synchronization, then the data is not included in the synchronization process.
• Settings for Logging (PTRV_WAFLOG_CC)
  A log is not normally created for the synchronization process. If, however you want to check what happened during individual synchronization processes, you can use this IMG activity to define which Offline Applications a log should be created for. You can also specify a residence time for the log file.
  For more information see the documentation for program RPR_WAF_DEBUGGING.