SAP Invoice and Goods Receipt Reconciliation
Product |
SAP Invoice and Goods Receipt Reconciliation |
Release |
1.0, SP07 |
Software Component |
HCO_HBA_APPS_GRIRM |
Based On |
SAP HANA Appliance software SPS 07 |
Documentation Published |
March 2016 |
Each goods receipt (GR) and invoice receipt (IR) is posted to a GR/IR clearing account. If the quantities and prices for the goods receipt document matches those in the invoice document, the system automatically clears these items in the GR/IR clearing account. However, if there are missing goods or invoice receipts or differing quantities, the items remain open on the GR/IR clearing account. These items then need to be processed manually as the GR/IR clearing account must be cleared at the end of the period.
To clarify these open items, both financial accounting and purchasing must access the same data and work closely together. You can use this application to facilitate this.
You can use this application to clarify all open items having a reference to a puchase order.
Automatic Clearing (F.13)
Maintain GR/IR Clearing Account (MR11)
G/L Account Line Item Display G/L View (FAGLL03)
You have to install the following add-ons for SAP HANA to be able to use this application:
Software Component |
Type |
Product |
|---|---|---|
HCO_HBA_APPS_GRIRM |
HTML5 Application |
SAP Invoice and Goods Receipt Reconciliation |
HCO_HBA_ECC |
VDM Content |
SAP HANA Live for SAP Business Suite |
You can only use this application if in Customizing you have not set the summarization of FI data using the purchase order items. You can find the setting in Customizing for Financial Accounting (New) under 
General Ledger Accounting (New) 
Periodic Processing Integration Materials Management Perform Document Summarization for Materials Management 
or in Customizing of Financial Accounting under General Ledger Accounting Business Transactions Integration Materials Management Perform Document Summarization for Materials Management (transaction OBCY). For the reference transactions Material document(MKPF) and Invoice Receipt(RMRP), you must not have an entry with Table Name BSEG and the Field Name EBELP.
This application displays the purchase orders with open items in the GR/IR clearing account and also the related goods and invoice receipts. By displaying data from financial accounting and materials management at the same time, you can see all of the necessary details for each open item at a glance. Clarifying an open item is made easier by the application displaying differences between goods receipt documents and invoices. In addition, contact data is provided for those involved with the purchase order (vendor, buying agent and requisitioner), enabling instant contact to be made to clarify an open item. For instance, the relevant data is copied into an e-mail if you click on the address of a contact person.
You can create a worklist by using the various filter options. Once you have processed a purchase order, you can enter yourself as the processor, set a status, or enter comments. This enables close collaboration with colleagues, and you can document the progress in clarifying any outstanding issues directly in the application.
To further assist you in the analysis of open items, the application provides key figures (for example, top 3 vendors according to open items or amounts), and also an analysis of purchase order processing in which you can ascertain how many open items have not been changed, for how long and with what status.
Enter the following URL in a Web browser to start the application: http://[host]:[port]/sap/hba/apps/grircm/WebContent/index.html?sap-ui-language=[language] The system administration determines the URL host parameter ([host]) and port ([port]). The language key ([language]) comprises two characters (for example, DE). For additional information, see Working with SAP Invoice and Goods Receipt Reconciliation.
For more information about this product and a complete list of other add-ons available, see http://help.sap.com/hba.