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Process documentationHazardous Substance Check with SAP ERP EH&S Locate this document in the navigation structure

 

You can run hazardous substance checks for the items in your logistics documents. SAP GRC Global Trade Services (SAP GRC GTS) creates customs documents for logistics documents, and then starts checks in SAP Environment, Health & Safety (SAP EH&S), one of the Corporate Services in SAP Enterprise Resource Planning (SAP ERP). These hazardous substance checks help you meet the requirements posed, for example, in the European Union's REACH (Registration, Evaluation, Authorization of CHemicals, REACH) program.

These product-specific checks cover the following areas for hazardous substances:

  • Import bans for substances from specific countries in import-relevant documents

  • Quantity restrictions for substances in import-relevant documents

  • Export bans for substances to specific countries in export-relevant documents

  • Quantity restrictions for substances in export-relevant documents

The results of the checks in SAP EH&S are saved as status values in the customs documents in SAP GRC GTS, which are created as replicates for the following logistics documents:

  • Sales documents (SD0A)

  • Outbound deliveries (SD0B)

  • Purchasing documents (MM0A)

When the hazardous substance check sends a status to SAP GRC GTS that prevents further processing of the business transaction, the system blocks the corresponding customs document. Depending on your Customizing settings, the system can also block the logistics process in the SAP ERP feeder system at the same time it blocks the customs document. The existing integration between SAP GRC GTS and the logistics processes in SAP ERP enable the system to access the status of customs documents in SAP GRC GTS and trigger the corresponding follow-on functions in the logistics documents. This lets you block a sales document for further process steps, for example, if the hazardous substance check determines a quantity overrun.

Note Note

For more information about hazardous substance checks in SAP ERP EH&S, see the SAP Library under   help.sap.com   SAP Solutions   SAP ERP   SAP ERP Central Component   SAP ERP Central Component <Release>   Logistics   Environment, Health and Safety (EHS)  .

End of the note.

Prerequisites

  • For SAP GRC GTS to start hazardous substance checks in SAP EH&S, you have to configure system communication for the RFC connections between these systems.

  • To integrate SAP GRC GTS with the logistics processes in the feeder system, you have to configure system communication for the RFC connections between these systems.

  • You also have to configure the settings for integrating hazardous substance checks in SAP GRC GTS - for example, creating and activating the corresponding legal regulations - and configure the service for the hazardous substance checks.

  • You have configured the settings for hazardous substance checks in the Implementation Guide (IMG) of the system where you installed SAP ERP EH&S. The settings are located under   Environment, Health & Safety   Hazardous Substance Management  .

Process

  1. You create a logistics document in your SAP ERP feeder system.

  2. The system transfers this document to SAP GRC GTS and creates a customs document as a replicate.

  3. The system then calls SAP ERP EH&S for this customs document to perform the following checks:

    1. Notification check

      During this check, the system determines whether or not the officials have already registered the substances that you want to import. Only registered substances can be imported without special approval.

    2. Quantity check

      During this check, the system determines whether the respective business transaction lies within the maximum allowed quantities for import or export.

  4. SAP ERP EH&S calculates the check results and SAP GRC GTS saves them as a status value in the customs document.

    1. If the substances of the products in a business transaction lie within the quantity limits and the substances have been registered officially, the process in SAP GRC GTS is complete. The logistics process in SAP ERP continues uninterrupted.

    2. If you have configured the system such that blocked customs documents automatically interrupt the corresponding logistics processes in the feeder system, then SAP GRC GTS blocks the underlying logistics document.

  5. You can monitor customs documents in the monitoring functions for Legal Control to spot any blocks that have been set.