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Procedure documentationBusiness Process: Assign Process, Subprocess, and Control Roles Locate this document in the navigation structure

 

You can use this function during initial setup to assign users to roles for local process objects. For example, when new process objects are added, when roles are added for process hierarchy levels, or when additional users are assigned to roles that can be assigned to multiple users. To assign users to roles in the process, subprocess and control levels, you perform steps in the following four categories:

  1. Select Role and Filter – to select the roles you want to assign.

  2. Assign Roles – to select the user(s) you want to assign to the role(s).

  3. Review selection – to review users assigned to selected roles.

  4. Confirm selection – to confirm user-role assignments.

Note Note

You can also perform mass role assignment to cross-regulation roles or specific regulations.

End of the note.

Prerequisites

Complete the Customizing activity located either at   Governance, Risk, and Compliance   General Settings   Authorizations   Maintain Entity Role Assignment   or   Governance, Risk, and Compliance   Process Control   Authorizations   Maintain Regulation Role Assignment  

Recommendation Recommendation

For more information, see the SAP Access Control 10.1 / Process Control 10.1 / Risk Management 10.1 Security Guide at http://help.sap.com/grc.

End of the recommendation.

Procedure

  1. Navigate to   Access Management   GRC Role Assignments   Business Processes  . The Assign Process, Subprocess, and Control Roles screen appears. Perform the following guided activity steps:

  2. Select a Timeframe

  3. Select Role and Filter

    1. Select the role levels (for example, process, subprocess, control) of the roles to which you want to assign a user.

    2. (Optional, but suggested) Use Filters to obtain a search of specific organizations, processes, or roles. If filters are used, the number of resulting organizations, processes or roles chose are reduced.

      Note Note

      If you do not choose to filter the selection, the Assignments table displays all organizations, processes, and roles available for the selected role level (process, subprocess, control). To work with manageable amounts of data, limit the number of role levels and use filters to refine your selections.

      End of the note.

    3. Choose Next. The Assigned Roles screen appears

      Select a cell beneath a role to assign a user to the role. You can either enter the user’s name or select the value help to search user names. Ensure that you are assigning the user to the correct role level. Disabled cells indicate that an assignment exists.

  4. Assign roles

    1. Select a cell beneath a role to assign a user the role. You can either enter the user's name in the cell or select the value help button to search user names. Ensure that you are assigning the user to the appropriate role level. Disabled cells indicate that an assignment exists. To change existing assignments, see Replacements.

      Note Note

      Some roles allow multiple users to be assigned. If a role allows multiple assignments, it displays an editable cell for additional assignments (whether or not an assignment already exists).

      End of the note.

    2. To copy the same users to multiple roles, choose Copy Action.

    3. Select Next. The Proposed Changes displays the changes to be made.

  5. Review your selections in the Proposed Changes results table. Choose Previous to go back and make changes. Choose Next (the Confirmation screen displays) or choose Finish.

  6. Confirm your selection and choose Finish. Your assignments have been made, and any changes require a replacement or removal.