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Object documentation  Documents (0702)  Locate the document in its SAP Library structure

Definition

In this infotype, which you have to maintain during the relocation preparation phase and which is split into a number of subtypes defined in Customizing, you store all the legal documents that are needed for global assignments:

·        Passport

·        Visa application

·        Residence permit

·        Work permit

This list is not exhaustive. For example, you could also need a medical or an innoculation record. Usually, the above-mentioned documents have to be checked during the assignment preparation phase and be available prior to activation, depending on the nationality of the candidate you are processing. Since some applications may result in time-consuming processes, it is recommended that you plan them carefully.

Note

Although only this infotype should be used for the global employee’s documents, you may already have stored documents in other country-specific document infotypes, such as Personal IDs (0185), which is used to store passports in the Asian countries.

Use

This infotype enables you to define the document characteristics on the basis of the applicable immigration laws and keep track of the documents during the application process.

For more information, see Creating Documents.

Structure

The infotype is split into four sections described below:

·        Document details

·        Issue details

·        Status

Document Details

In this section, you can specify:

·        The place the document was issued at.

·        The document number. This field is alphanumeric to allow any possible combination.

·        The expiration date by delimiting the infotype record.

Issue details

In this section, you can specify the place the legal document was issued at.

Status

In this section, you can keep track of the document you are processing by assigning it to the relevant status:

·        Accepted

The application has been accepted by the competent authorities.

·        In Progress

The application is still running.

·        On Hold

Additional information is required to round off the application process.

·        Posted

The document has been sent to the processor after approval by the competent authorities.

·        Rejected

The application has been rejected by the competent authorities.

Implementation Considerations

The fields of this infotype can be entirely customized to meet your company-specific needs. For more information, see the IMG activity Define Checklist Items and Documents > Define Checklist Items and Documents under the section Assignment Preparation.

You can specify the document type, the country it belongs to and the number and, additionally, the date, place and country of issue, as well as the document status and location.

Integration

You must have maintained the following infotypes by means of the relevant personnel action:

·        Personal Data (0002)

·        Global Assignment Details (0710)

·        Global Assignment Status (0715)

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