Employee Trip 

Definition

An employee trip is a business trip taken by an employee. A business trip involves a change of location, including the outbound trip and return trip, for reasons of a temporary external activity.

Use

Employee trips are used for planning, account assignment, and settlement of the travel expenses incurred as a result of external activities.

Structure

An employee trip consists of the following elements:

Trip data: facts about a trip (such as miles traveled and accommodation expenses) that are relevant for the settlement of travel expenses or that document the trip.

Travel expense assignments: can be specified for an employee trip or for individual trip data

Travel expense results and trip transfer amount: created by SAP Travel Expenses on the basis of the trip data

Trip status: indicates the state of the trip and helps to control the permissibility of certain business transactions

Integration

A business trip can be initiated by Personnel Development (HR) or Shift Planning (HR), for example You can forward the travel expense results produced by Travel Expenses for proper posting to Financial Accounting (FI) and to Payroll (HR) for tax calculation.

You can reimburse the trip transfer amount to the employee via Financial Accounting (FI), Payroll (HR), or data medium exchange.

You can forward the trip costs assignment specifications for internal cost accounting to Controlling (CO) or for cash budget management to Funds Management (FM).