Start of Content Area

Function documentation Handling Deductions  Locate the document in its SAP Library structure

The legal requirements for the French Public Sector have been applied regarding deductions in travel expenses as follows:

Domestic trips

In accordance with French laws regarding the Public Sector the following is possible for domestic trips:

Within a domestic trip a deduction of 50 % or 100 % can be applied for meals or accommodations per individual day.

Customizing

Theses values are stored in the IMG activity Define deductions (V_T706A). For the Industry Business Solution for the French Public Sector there are 10 additional fixed values for the key for the travel expense deduction type:

  • Deduction values 1, 2, 3, 4, 5: Meals deduction for French Public Sector
  • Deduction values 6, 7, 8, 9, 0: Accommodations deduction for French Public Sector

In standard Customizing in the IMG activity Define deductions, for the trip provision variant French Public Sector (FR), two entries each (50% and 100%) are supplied for the deductions from meals and the deductions for accommodations.

Data entry
dialog

In Travel Expenses dialog the entry texts are displayed together with the respective percentage in F4 input help.

Notes:

  • For accommodations deductions please note that the night previous to the specified date is reduced. Consequently, a deduction that is entered for 10/20/2000 reduces the accommodations per diem for the night from the 19th to the 20 th. If the beginning time is set after 00:00, the first night can not be active for entries since it normally can not be reduced. (It is possible to change this entry in Customizing for Travel Management under Travel Expenses ® Master Data ® Check Travel Expenses constants, but this shouldn't be done because the system would no longer comply with the statutory specifications).
  • For technical reasons the values for F4 input help can not be represented for exact days: If date limitations occur in the itinerary for which the values in IMG activity Define deductions were delimited, the old values are displayed in some cases. When trips are settled, however, the values are always read according to the Customizing entries.

International trips

For international trips French law does not distinguish between meals and accommodations per diems. One per diem exists for both.

Customizing

The values for deductions for international trips are also stored in standard Customizing in the IMG activity Define deductions for the trip provision variant French Public Sector (‘FR‘).

Data entry
dialog

Since only one per diem exists for meals and accommodations, only one column for deductions is offered in entry dialog, in which - similar to above - you can choose travel expense deduction types.

Activities

Customizing

Check the settings in the following IMG activity:

Data entry dialog

To enter a deduction for accommodations or meals, in the travel expense manager in the Deductions tab page choose the relevant entry in the columns Meals deduction and Accommodations deduction (for domestic trips) or in the Meals/Acc. deduction column (for international trips).