Changes to Allocation Tables After Generating a Vendor Order 

Use

You usually define allocation tables at an early stage in your business processes because you plan and order fashion goods, for example, with a long lead time. Between creating a purchase order and receiving the delivery, it can be necessary to change an allocation table if, for example, you have closed or opened stores and therefore want to distribute the goods you have ordered differently.

The scope you have for changing an allocation table depends on how you created the allocation table:

·        If you have created an allocation table manually and have not yet created any follow-on documents for the allocation table, you can change the allocation table items as you want.

·        If you have created an allocation table with reference to a purchase order, you can change recipient-related data.

·        If you have generated an allocation table from prepack allocation planning, you cannot make any changes. You must change the planning for prepack allocation and then update the allocation table.

For more information, see Prepack Maintenance and Fashion Allocation Planning.

·        If you are processing a two-level allocation table for which a vendor order for a distribution center was created as a follow-on document for the allocation table, you can change the recipient data.

This document describes the change options for two-level allocation tables or allocation table items for which you have created a vendor order.

Prerequisites

·        You are processing a two-level allocation table with its allocation items.

·        At least one vendor order exists as a follow-on document for the allocation table.

·        Apart from vendor orders, no other follow-on documents exist for recipients for the allocation table item.

If you generate other follow-on documents for recipients, you can no longer change the allocation table items concerned.

Features

You can change recipient data in allocation table items:

·        Changing quantities

You can redistribute recipient quantities in the allocation table item, for example, by assigning a new allocation strategy.

·        Changing the delivery date

You can change the delivery dates for individual recipients. You may not change delivery dates for distribution centers.

·        Adding or deleting recipients

You can add new recipients to an allocation table item or delete existing recipients. You must then reallocate quantities accordingly.

If you have generated the table from a promotion, you cannot change the recipients.

You cannot change the purchase order data for a vendor order that already exists for an allocation table. You must change purchase order data in purchase order processing. Once all the prerequisites have been met, the system synchronizes the allocation table accordingly.

For more information, see Allocation Table Synchronization for Order Changes (Seasonal Procurement).

Activities

On the SAP Easy Access screen, choose Logistics → Retailing → Merchandise Logistics → Merchandise Distribution → Allocation Table → Change.

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       1.      On the selection screen, you enter the number of the allocation table that you want to change.

       2.      You make all the necessary changes in the item overview for the allocation table.

       3.      The system checks the changes and, if they are permitted, saves them.

       4.      If necessary, the system creates an incompleteness log. The incorrect allocation items are then displayed as incomplete.