Receipt Maximum Rate: Distribution of Receipt Amount 

Use

In SAP Travel Management you can define the maximum values of a travel expense type by:

·        Statutory and enterprise-specific trip type

·        Trip activity

·        Trip area

·        Statutory and enterprise-specific reimbursement group

You make these settings in Customizing for Travel Management under Travel Expenses → Master Data → Travel Expense Types → Define Maximum Rates and Default Values for Expense Types.

The amount type Distribution of receipt amount to different wage types in this view is used to distribute the receipt amount to two wage types and allows a split posting of a receipt amount to different expense accounts or with different input tax codes.

Using this amount type the requirements of Mexican law, where tax-deductible daily maximum rates are defined for meals, accommodations and car rental receipts, can be fulfilled

These daily maximum rates in the Mexican trip provision variant are stored as the maximum rate for the distribution of the receipt amount to two wage types for the expense types meals (MEAL in standard Customizing), hotel (HTL and HTLP in standard Customizing) and car rental (RCAR in standard Customizing).

The amounts that exceed the maximum rate are posted using the second wage type with the input tax code entered in the receipt.           

You define this second wage type in Customizing for Travel Management under Travel Expenses → Input Tax and Wage Types for Interface → Assign Wage Types to Travel Expense Types for Individual Receipts.                                                                

You also need to set up the corresponding expense account for the excessive amounts in the account determination for Mexico (chart of accounts INT) in Customizing for Travel Management under Travel Expenses → Transfer to Accounting → Conversion of Symbolic Account to Expense Account (symbolic account +42 in standard Customizing).

The amounts that exceed the maximum rate are thus posted to a different expense account. This distribution is not relevant for the traveler and is therefore not shown on the employee's travel expense form.