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Procedure documentation Defining Number Ranges  Locate the document in its SAP Library structure


You can define number ranges as follows:

You define number ranges in the system separately for master records and documents. You can therefore use the same number range keys for both master records and documents.

In the Financial Accounting (FI) component, you can also define alphanumeric number ranges. In this case, however, the document numbers can only be assigned externally.


It is advisable to select year-specific number ranges. You therefore only need smaller intervals and can store the document numbers separately according to fiscal years. You therefore avoid documents from the old and new year alternating in January.


Since documents may be kept in the system for an indefinite amount of time, you need to define intervals that are large enough to handle this factor.

  1. To do this, you need to determine the volume of documents created each year for document types that use the same number range.
  1. Multiply the number of documents by the number of years the system can retain a document for. This gives you the required interval capacity.
  1. Specify an interval a little larger than that to make sure it is sufficient.
  2. In Customizing for Financial Accounting, carry out the activity Define Document Number Ranges under Financial Accounting Global Settings Document Document Number Ranges.
  1. For every number range, you must specify the following parameters:

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