Results of Automatic Assignment

For the process flow and the results of automatic assignment, the following applies:

Prerequisites

You have defined assignment rules in Customizing and started automatic assignment.

Features

Object Groups

Automatic assignment does not consider the assignment of documents to object groups; consequently, all documents of a business relationship are analyzed. If you use multiple object groups, this can mean that the program splits document groups across these object groups during interactive assignment.

Example Example

Group	Company	Partner	Document	Currency	Amount
2003	C1000	C2000	1000000121	EUR	500
2003	C1000	C2000	1000000127	EUR	1,350
2003	C2000	C1000	2000000342	EUR	-500

If document C1000 1000000127 is assigned to a different object group to documents C1000 1000000121 and C2000 2000000342, document C1000 1000000127 is displayed in the Assigned Data Records screen area.

End of the example.

Exception

In the Customizing activity Define Reconciliation Process Attributes, you can set the assignment mode to During Interactive Reconciliation in the Data Assignment screen area. Making this setting has the following effects:

If you select an object group during interactive reconciliation, the program checks whether data selection has changed data since the last automatic assignment. In the case of changes (or if you have not performed automatic assignment), the program analyzes the data records in automatic assignment and makes assignments to document groups using the rules for automatic assignment. For this, the system only considers documents that the selected object group contains.

Automatic Assignment After Manual Assignment

Automatic assignment does not delete any assignments that were made either manually or in previous assignment runs. However, documents are added to existing document groups.

This means that, if specific automatic assignments were incorrect and you have deleted an assignment manually, automatic assignment reinstates the original assignment. You can prevent this by changing the original documents so that the program does not assign them to each other and then repeating data selection.

Alternatively, you can create a new assignment rule for automatic assignment, using the condition GRREF = GRREF (same document group number). If you give this new rule an ID that ensures that the program first processes this rule during automatic assignment, no existing document groups are changed. However, this has the disadvantage that any adjustment documents that were posted to eliminate differences are not added to existing document groups.

Example Example

In automatic assignment, you use the rule that prevents changes to existing document groups. You use an automatic assignment rule that assign documents with the same reference number to a document group.

Group	Company	Partner	Reference number	Currency	Amount
2005	C1000	C2000	100145 1000 2015	EUR	1,000
	C2000	C1000	100145 1000 2015	EUR	–800
2005				EUR	200,00

The analysis of the business transaction establishes that the invoice reduction has been correctly applied. Company C1000 now posts a credit memo for EUR 200 and uses the correct reference number. Due to the rule relating to the same document group number, the adjustment document is not assigned to the existing document group.

End of the example.

Document Groups with One Document

There are several reasons for there being document groups consisting solely of one document:

Other documents are assigned to another object group.
The other documents that were previously part of the document group have been cleared in the meantime and have consequently been deleted from the data selection.

Nevertheless, these data records still appear as assigned because such document groups assist you in identifying the reasons for differences (for example, a payment was posted by only one of the trading partners).

Sequence of Documents in Document Groups

The sequence of documents within a document group is purely coincidental. If two data records appear in the same row in the Assigned Data Records screen area, this does not signify a stronger assignment than for the rest of the data records.

Example Example

Group	Company	Document	Currency	Amount	Partner	Document	Currency	Amount
2003	C1000	1000000127	EUR	1,350	C2000	2000000342	EUR	-500
2003	C1000	1000000121	EUR	500	C2000	2000000343	EUR	-1,000
2003	C1000	1000000129	EUR	1,000

End of the example.