Displaying Original Application Files 

You call this function from the Environment menu.

There are two processing situations in which you can choose this function. In each situation, the system displays different original application files. The processing screen from which you call the function determines whether you see an original application file of a document info record or an original application file from optical archiving.

Original Application File of a Document Info Record

In the following processing situations, you can display the original application file of a document info record:

·        You are in the object overview for documents and have selected a document that you want to edit. (You are displaying the Document: Overview screen).

·        You are processing the object management record of a document (Document: Detail screen).

If two original application files have been maintained for the document info record, a dialog box appears where you can select a display application (for example, Bitmap). The dialog box also shows the data carrier of the original application file.

Select an application. The original application file (for example, design drawing) appears, provided your front-end computer can start the application.

Original Application File from Optical Archiving

If you are displaying neither the document overview nor a detail screen for a document when you call the function for displaying original application files, a file that was linked to the change master record via the Early archiving office function appears.

With the Early archiving function, you scan paper documents (for example, customer complaints) into the system before creating an SAP document and pass them on for processing via SAP Business Workflow.

·        The above can take place, for example, in the central mail room of a company, where incoming letters are opened, sorted, prepared for processing, and scanned in.

·        The scanned-in document (such as a customer complaint) is displayed in the scan dialog box.

·        In the SAP window, an authorized user selects an organizational unit from the Workflow settings.

¡        The authorized user then allocates a document type to the original application file displayed. With Workflow functionality, an SAP transaction (for example, Create engineering change request) is allocated to the file. This transaction will be completed at a later date.

¡        If you proceed with the Early archiving function, the original application file is automatically checked into the optical archive.

¡        In addition, a work item in the work list is generated for the user responsible (for example, a user in charge of Engineering Change Management).

The authorized users are determined by means of the organizational plan and the role definition in SAP Business Workflow.

·        A user from the application concerned then processes the work item. This automatically activates an application transaction that is defined for this document type in Workflow (for example, Create engineering change request).

·        The user creates the change master record. The original application file (for example, a scanned-in customer complaint) is linked to the change master record by means of an internal link table. You can display the scanned-in original using the Display originals function.