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Procedure documentation Entering Accompanying Documents  Locate the document in its SAP Library structure

You can maintain any type of accompanying document for a change master record. Accompanying documents can take the form of a detailed documentation of the change or just contain supplementary data on the change.

These documents have a master record (document info record) and you can maintain them with the Document Management (DMS) functions.
From these documents, you can, for example, start workstation applications (such as Microsoft Word or CAD programs) or maintain comprehensive documentation (such as text files or drawings).

Accompanying documents are linked to the change header. This is why you call the related functions from the Change header screen.

To enter accompanying documents:

  1. Assign one or more document info records to the change master as accompanying documents, as required.

    2. To do this, choose Extras ® Accompanying docs You see a dialog box, in which you can enter documents.

    – If you do not know the data of the document info record, you can search for the document directly from the processing functions for the change master (choose Find document).

    – You can display original application files (such as text files or drawings) directly from the change master (choose Display originals).

  2. In the dialog box containing the allocated document info records, you also see the document statuses. If a document is part of a document hierarchy, you see an indicator next to the Hierarchy (Hr) field.
  3. To display the basic data of a document info record, double-click on its key field.
  4. If several documents are assigned to your change master, you can restrict the list to contain only the current versions.