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Function documentationTransfer of Attachments to Receipts Locate this document in the navigation structure

 

This function enables you to add files to individual receipts as attachments.

Integration

The function for adding attachments is available in the following Travel Management applications:

  • Travel Expenses transactions in SAP GUI

  • Expense report and express expense sheet in the Web Dynpro ABAP-based user interface

Prerequisites

Before you can add attachments, you must be using an optical archive with ArchiveLink and have made the following entries in Customizing for ArchiveLink:

  • In Customizing for SAP NetWeaver under   Application Server   Basis Services   ArchiveLink   Basic Customizing   Edit Document Types  , you have created the HRITRV_UPL document type.

  • In Customizing for SAP NetWeaver under   Application Server   Basis Services   ArchiveLink   Basic Customizing   Edit Links  , you have linked this document type to the business objects BUS2089 and BUS2089B, to your content repository, and to a link table.

The RBA entry in the HR feature for travel expenses parameters (TRVPA) must be unequal to 0 (RBA is set to 0 by default). You can edit this HR feature in Customizing for Travel Expenses under   Dialog and Travel Expenses Control   Travel Expenses Control   Set Up Feature TRVPA for Travel Expenses Parameters  .

Features

Users can add files to individual receipts as attachments. The system archives these files that were added as attachments in the optical archive via ArchiveLink.

In the receipt overview, the new Attachments column indicates whether one or more attachments are assigned to a receipt. An attachment is either a receipt from a mobile end device or was added to the receipt as a file. Users can display attachments from the receipt overview by choosing the button or the link in the Attachments column, and can add attachments.

When the expense report is saved, all attachments linked to a receipt are also linked to the expense report. As a result, the system also displays all attachments for the receipts in the list of attachments for the expense report.