The legal specifications for the French Public Sector regarding advances restrict advances for domestic business trips to 75% and international business trips to 100% of the anticipated travel expense reimbursement.

To facilitate calculation of such advances, you can perform a special simulation of the trip in the travel expense manager. The results are displayed and the possible advance amount is automatically calculated. You can then transfer this amount or change it manually.

The possible advance amount is determined as followed:

• The anticipated total amount for the trip
• The maximum advance (depending on the relevant percentage)
• The total of previously granted advances
• The remaining amount possible for this advance

If a positive advance amount is still possible, choose Create advance, to grant the advance. The amount is copied to the Advances tab page. As long as you have not saved the trip, you can change this amount.

An advance that differs from the possible amount or an advance in foreign currency can not be automatically created from this dialog box. This must be entered manually on the Advances tab page.

If the amount of the advances exceeds the allowed amount, a one-time warning is displayed when it is entered.

The percent values for the maximum advance amount correspond with the statutory requirements. They are stored in the constants VPROZ for domestic travel expenses and VPRZA for international (see IMG activity Check Travel Expenses constants).

More information on handling advances in general can be found in this documentation under