Processing Preallocated Stock (SAP Library - Warehouse Management System (WMS))

Processing Preallocated Stock

Purpose

Preallocated stocks are materials that you urgently need for goods issue but which are not available in the warehouse, for example materials required urgently by production, materials required by the customer, or quantities in backlog. In the Warehouse Management system (WMS), you can flag materials as preallocated stock in the system and forward them directly from the goods receipt interim storage area to the goods issue interim storage area.

You provide the goods issue interim storage area with the preallocated stock via what is know as a bypass, directly from the goods receipt interim storage area. This way, you miss out putting away the preallocated stock and then removing it from storage again.

Prerequisites

You have set up the relevant movement types for the bypass in the Customizing for Warehouse Management under Activities → Transfers → Define Movement Types. There you set the Consider Pre-Alloc. Stock indicator for the respective movement type.

You have flagged the material as preallocated stock in the preallocated stock table and entered the necessary data under SAP Menu → Logistics → Logistics Execution → Outbound Process → Goods Issue for Other Transactions → Picking → Maintain Missing Stock.

In doing so, the system uses the current number to differentiate entries for the same material. You can enter any number as the current number.

Process Flow

During creation of the putaway transfer order, the system determines, on the basis of the system settings for the source movement type, whether the material to be put away is to be checked for preallocated stock.

If you have set the Consider Pre-Alloc. Stock indicator for the source movement type, the system checks the entries in the preallocated stock table.

If you have entered the material in the preallocated stock table, the system emits a message to show that the material is preallocated stock.

During transfer order creation, you can display information from the preallocated stock table.

If you choose Calculate Selected Quantity, the system transfers the open quantity from the preallocated stock table into the column Selected Quantity.

You save the transfer order.

Result

The material flagged as preallocated stock is transferred directly from goods receipt to the goods issue interim storage area.

Note

If the quantity of material to be away in the transfer order is less than the quantity entered in the preallocated stock table, the system transfers the smaller quantity as the Selected Quantity and reduces the quantity in the preallocated stock table accordingly.

If the quantity of material to be put away in the transfer order corresponds to or exceeds the quantity entered in the preallocated stock table, the system removes the entry from the preallocated stock table when the transfer order is confirmed.