If a vendor sends you an excise invoice that as it stands is unacceptable – for example, if it is illegible or some of the data is missing – you still post the excise invoice, but you assign it a rejection code.

If you only capture an excise invoice, the rejection code does not have any effect on the excise invoice other than to denote it as rejected in some way.

However, if you post an excise invoice, the rejection code controls whether the system creates a normal CENVAT document or if it posts the excise duty to the CENVAT on hold account pending clarification of the invoice.

Define the rejection codes in Customizing for Logistics – General, by choosing Taxes on Goods Movements → India → Business Transactions → Incoming Excise Invoices → Maintain Rejection Codes.

To reject an excise invoice, set the appropriate rejection code.

If you want, the system puts the excise duty on hold. Then, once you have checked the excise invoice, you can post the excise duty from the CENVAT on hold account to the excise duty accounts.