Posting Corrections 

Use

After you have created a final invoice, it is only possible to correct it. For example, you can post additions or deductions, and partially or completely cancel the guarantee retention amount.

Prerequisites

●      You are editing a down payment chain on the Debit-Side Down Payment Chain or Credit-Side Down Payment Chain screen.

See also:

Creating Down Payment Chains

Changing Down Payment Chains

●      The down payment chain is not blocked for posting and has Released status.

See also:

Setting Statuses and Block Indicators

Procedure

...

       1.      Choose Posting on the Debit-Side Down Payment Chain or Credit-Side Down Payment Chain screen.

A dialog box appears. In the upper half there are input fields. In the lower half of the dialog box, you can see the bank details of the customer or vendor. This enables you, for example, to make a comparison with the incoming invoice.

       2.      Enter the following data:

...

                            a.      Enter a transaction name.

                            b.      Select the transaction category Final Invoice and choose Continue.

You return to the Debit-Side Down Payment Chain or Credit-Side Down Payment Chain screen. In the work area, the Posting tab page appears and you can enter other data.

       3.      In the Gross Amount field, enter the invoice amount.

This serves as a basis for calculating the retention amount for the final invoice, additional costs, and the resulting payment request.

       4.      If withholding tax is activated, the Withholding tax data area appears. If necessary, enter the information about withholding tax.

       5.      Confirm your entries or choose  to check the document posting.

The system makes entries in the following fields:

Output Field	Note
Retention Amount Final Invoice (FI)	The field only appears if a retention amount for the final invoice is defined in the contract.
Additional costs	The field only appears if additional costs are defined in the contract.
Receivables or Payables
Expenses or Revenues	The net amount to be distributed is displayed in this field and the net amount for the invoiced amount is calculated by the system.

       6.      If necessary, you can change the default retention amounts and additional costs.

...

                            a.      To do this, choose  at the end of the rows for the retention amounts or additional costs.

The corresponding dialog box appears.

                            b.      On the entry screen you can change the amounts, either by entering another percentage or another cumulative amount.

The base amount for calculating the percentage corresponds to the cumulative invoiced amount for cumulative entry. For delta entry it corresponds to the delta invoiced amount.

                            c.      Choose Continue.

       7.      Check the distribution percentages for account assignment and change them if necessary.

       8.      Save the data.

Result

●      The system posts an invoice in Financial Accounting (FI).

●      Retention amounts for the final invoice are

○       Posted as payables with a special G/L indicator H for credit-side down payment chains, and provided with a payment block

○       Posted as receivables for debit-side down payment chains

●      Additional costs reduce revenues in a debit-side down payment chain and reduce expenses in a credit-side down payment chain.

The system posts the retention amount (security retention amount) with the special G/L indicator stored in Customizing (see Customizing under Financial Accounting (New) → Accounts Receivable and Accounts Payable → Business Transactions → Debit-Side and Credit-Side Down Payment Chains → Define Special G/L Transactions).