Generating Vendor Orders 

Use

You can generate vendor orders as follow-on documents for the allocation table. You can choose from the following options:

·        Generation for Seasonal Procurement with or without OTB check, and purchase order grouping according to purchase order processing in Seasonal Procurement.

·        Classic generation with purchase order grouping based on Customizing for the allocation table (no OTB check possible)

Prerequisites

·        If you use generation for Seasonal Procurement with OTB check, you have extracted the budget data with active budget types from SAP BI. You can deactivate the OTB check, if necessary, using a BAdI implementation. For more information, see the Implementation Guide (IMG) for Materials Management under Purchasing → Seasonal Procurement → Open-To-Buy (OTB) → Enhancements Using Business Add-Ins → BAdI: Deactivate OTB Check (WRF_POTB_X_CHECK_E).

·        For generation for Seasonal Procurement, you have defined the grouping of items in Customizing for Seasonal Procurement under PO Processing → General Settings → Process Control Table for Grouping.

·        For classic generation, you have defined split criteria in Customizing for the allocation table. For more information, see the IMG for Logistics - General under Merchandise Distribution → Allocation → Allocation Table → Maintain Split Criteria for Allocation Table Follow-On Document Generation.

Features

Generation for Seasonal Procurement

·        If you generated vendor orders for Seasonal Procurement with OTB check, the Generation Seasonal Procurement and Order Grouping Seasonal Procurement indicators are set in follow-on document generation for the allocation table.

When the system generates a vendor order, it performs the OTB check and purchase order split on the basis of the Customizing settings for purchase order grouping in seasonal order processing.

You cannot change these settings.

When vendor orders are generated with an OTB check, items from one or more allocation tables are not combined to form items in a purchase order, as there would no longer be a unique reference between allocation table items and purchase order items. It would not be possible to synchronize purchase orders and allocation tables.

·        If you select generation for Seasonal Procurement with or without an OTB check, the following options allow you to influence how follow-on documents are posted:

¡        Only Complete Purchase Orders

The system only posts purchase orders if it was able to create all the purchase order items for a purchase order correctly.

¡        Only All PO Items

The system only posts the purchase orders for one allocation table if it was able to create all the purchase orders/purchase order items for this allocation table correctly.

Classic generation

If you choose classic generation, the system uses the settings for split criteria that you have made in Customizing for the allocation table. However, you can also overwrite these settings on the selection screen.

Activities

On the SAP Easy Access screen, choose Logistics → Retailing → Purchasing → Allocation → Allocation Table → Create Follow-On Documents.

See also:

Open-To-Buy