Advance via Cash Office (Travel Expenses via DME)
Advance via Cash Office (Travel Expenses via DME)
The cash office pays an employee an approved advance, creates an employee trip via advance entry and saves it. The advance is automatically given a cash indicator by the system.
When the travel request settlement results are transferred to Accounting, the advance is posted in Financial Accounting.
After the trip, you supplement the missing trip facts for the travel request and save the employee trip with the trip status Trip completed. The system approves the trip and settles it. The next time that settlement results are transferred to data medium exchange, the travel expenses, less the advance, are paid.
When the travel expenses results are transferred to Accounting, the travel expenses are posted in Financial Accounting.
You have to post the travel expenses, paid via data medium exchange, less the amount of the advance, manually.
Overview of postings
Figure: Overview of Posting for Advance Payment via Cash Office and Payment of Travel Expenses via Data Medium Exchange
Note for Customizing
You can choose this scenario directly in Customizing in the view: Posting and payment of advances.
Note for Customizing (expert mode)
If you want to use this scenario in your company, you have to make the following system settings in Expert Mode of Feature TRVCT:
|
R line |
||
Position |
Entry |
Meaning |
2 |
0 |
The system should never post the advance |
7 |
4 |
The system considers the advance only in request. Cash advance is also taken into consideration when travel expenses are paid using data medium exchange program or payroll |
Position 2 applies to advances without cash indicator.
Position 7 applies to advances with cash indicator.
