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Process documentation Advance via Financial Accounting  Locate the document in its SAP Library structure

Scenario Process Flow

You enter the advance via the travel expense manager and save the employee trip with the trip status Travel request approved. The system approves the travel request and settles it. The next time that settlement results are transferred to Accounting, the advance is posted in Financial Accounting.

After the trip, you supplement the missing trip facts for the travel request and save the trip with the trip status Trip completed.

The system approves the trip and settles it. The next time that settlement results are transferred to Accounting, the trip expenses are posted in Financial Accounting.

During the next payment run in Financial Accounting, the relevant accounts are balanced and the remaining trip expenses are reimbursed to the employee by bank.

Overview of postings

This graphic is explained in the accompanying text

Figure: Overview of Posting for Advance Payment via Financial Accounting

Note for Customizing

You can choose this scenario directly in Customizing in the view: Posting and payment of advances.

Note for Customizing (expert mode)

If you want to use this scenario in your company, you have to make the following system settings in Expert Mode of Feature TRVCT:

 

R line

  

Position

Entry

Meaning

2

1

The system considers the advance only in request

7

0

The system does not consider the advance in travel expenses

 

Position 2 refers to advances without cash indicator.

Position 7 refers to advances with cash indicator.