Settling Trips
Settling Trips
Use
During settlement, the system creates settlement results for each trip from the trip facts entered and stores them in the database. They are the basis for payment, posting and possible taxation of the travel expenses.
Integration
In the framework of the Travel Management general process, the settlement of trips is situated between
trip approval and the transfer to Accounting, Payroll and data medium exchange.Prerequisites
Trips must fulfill the following requirements before the system includes them in settlement:
Features
Using the trip data entered and the reimbursement rates specified in Customizing, the Travel Management settlement program calculates the results (specifically, the reimbursement amounts) for a trip for a certain payroll period.
Trips and travel requests can only be processed by the settlement program if they have the approval status approved and the settlement status either to be settled or canceled.
Reimbursement rates are determined and stored in the database for all trips and requests which have the approval status ...approved and the settlement status to be settled and which take place before the end date of the payroll period. The settlement status of the trip or request is set to settled after settlement has taken place.
In the case of trips with the approval status ...approved and the settlement status canceled, the payroll period which was valid until a settlement run is performed is replaced by the payroll period with which the settlement program is started.
You can either start settlement of individual trips directly from the
travel expense manager or the weekly report or you can start mass processing. You can perform mass processing either online or in the background.See also:
Country and Industry Versions of Travel Expenses Notes on the Settlement Program Payroll Period and Payroll Area Notes on the Payroll Run