Approving Travel Expense Reports 

Use

The travel expense report must be approved before the system can settle a trip.

The approval program for trips enables you to approve travel expense reports with the approval status Request Entered or Trip Completed.

Procedure

...

       1.      In the Travel Management menu, choose Travel Expenses → Periodic Processing → Approve Trips.

For detailed information about the selection screen, choose Goto → Selection Screen Help.

To specify further selection criteria, choose Further Selections.

       2.      On the Status tab, enter the value 1 (Request Recorded) and/or 3 (Trip Completed) in the Approval Status field as selection criteria.

       3.      To execute the program, choose  (Execute).

The system lists all trips that fulfill the selection criteria.

       4.      Select the trips to be approved.

       5.      To approve the trips, choose  Approve.

Result

The system has approved the travel expense reports and you can now settle them.

Any requested advances are now paid automatically via FI.

 

See also:

For more information, see the documentation for the approval program in the SAP system. by choosing  (Infocenter) in the approval program.