The cost assignment specification per receipt makes it possible for you to specify, for an individual receipt, a percentage cost assignment that differs from the travel expenses assignment guideline.

From the entry screen Trip Data Maintn: Receipts, you can specify costs assignments for individual receipts.

The costs assignment specifications in the travel expenses assignments guideline and the costs assignment specifications already entered in the trip are proposed by the system as default values without percent specification in the costs assignment screen.

If you leave the costs assignment screen without specifying a complete cost assignment (that is, either the total of all percentages is less than 100%, or the absolute amount of the receipt is not fully assigned), the system applies costs assignments according to the travel expenses assignment guideline for the unassigned travel expenses of the receipt (remaining percentage or amount).

If you do not specify a costs assignment for a receipt, the system first applies the costs assignment for the stopover to which the receipt is assigned. The system makes the assignment of a receipt to a stopover via the receipt date. You can assign a receipt to another stopover via the Receipt destination assignment group box of the costs assignment screen.

If you have not specified a costs assignment for the stopover, the costs assignment for entire trip is used for the receipt.

If you have not specified a costs assignment for the entire trip, the system uses the costs assignment in the travel expenses assignment guideline for the receipt.

The following graphic shows the resulting cost assignment specifications for an individual receipt that the system transfers depending on a manual costs assignment specification.

If you change the time period of a stopover or delete a stopover, the system restructures the receipt - destination assignments for all receipts.

If you change the receipt amount for a receipt that you distributed by amount, the system deletes the costs assignments for the receipt. If you change the receipt date, the system restructures the existing receipt - destination assignment.