Entry Function: Stopovers
Entry Function: Stopovers
Use
For each trip, you must enter a main destination. If a trip has more than one destination, you can specify any destination as the main destination. If one of the destinations is outside of the domestic country, the trip is considered an international trip and you must enter this destination as the main destination in the entry scenarios.
Using stopovers, you can enter a detailed trip itinerary in the system. Any destination outside of the main destination’s trip area is considered a stopover.
You have to enter the trip area of the main destination via the country key (LAND field) and the region key (REGION field).
Once you have specified and entered the main destination, the question arises as to which trip destinations are to be entered as stopovers. You must decide whether a trip destination has consequences relevant for Travel Expenses (such as, a change in trip area) or whether it is only entered for documentary purposes.
The following attributes of a destination are relevant for Travel Expenses:
Every destination of a trip that has attributes, relevant for Travel Expenses, which do not correspond with those of the main destination must be entered as a stopover.
When is a stopover relevant for Travel Expenses in regard to a trip area change?
For each stopover, the trip area is entered via the trip country (entry field LAND) and the trip region (entry field REGION). Depending on trip area, the system determines the reimbursement rates for per diems and flat rates. Consequently, every trip destination with a trip area that differs from that of the main destination is entered as a stopover that is relevant for Travel Expenses. This applies for international trips as well as for domestic trips, since a trip area change always applies if either the country key or the region key of a trip area differs from that of the main destination.
Examples:
Domestic trip with one destination
If a domestic trip has only one destination, this destination is to be entered as the main destination in the general trip data.
Domestic trip with more than one destination
If a domestic trip has more than one destination, one of these destinations must be entered as the main destination. Each destination that is relevant for Travel Expenses must be entered as a stopover. You can enter all other destinations as stopovers. These stopovers serve, however, documentary purposes only and have no effect on settlement.
International trip with one destination
A trip is considered an international trip whenever the trip destination has a different trip country (entry field LAND) than the domestic country defined in the system.
You have to enter the trip as an international trip. The destination of the trip is the main destination.
The international time period is determined by the system on the basis of the entries made regarding border crossings. This period is considered international, whereas the remaining periods of the trip are considered domestic.
You can determine the times for the border crossings via the fields Return trip, Departure and Country for border crossing. This makes it possible for you to enter the time periods for the international and domestic parts of the trip to the exact minute. The trip schema decides whether these fields are offered.
International trip with more than one destination
The main destination of the trip must be a destination outside of the domestic country.
Every other destination that is relevant for Travel Expenses must be entered as a stopover.
You can enter all other destinations as stopovers. These stopovers serve, however, documentary purposes only and have no effect on settlement.
See also:
Enter Stopovers