Trip Status Assignment 

Use

The Trip Status Assignment function enables you to define which business transactions are allowed when recording, approving, and settling the trip.

You can use this function to set the approval status and the settlement status of a trip.

Integration

A status must be assigned to a trip before it can be saved. Whether you assign the status manually or whether it is set by the system automatically depends on the settings in feature TRVPA.

For more information, see the IMG documentation Set Up Feature TRVPA for Travel Expenses Parameters and the documentation on feature TRVPA (in feature maintenance, choose Goto → Documentation).

Features

You can use the Trip Status Assignment function to assign, check, or change the trip status for a trip. Which statuses you are allowed to set depends on your authorizations (authorization field AUTHS: 'Status new' when trip is saved). The first time you save a trip, the system proposes a default status which you can change depending on your authorizations.

You can set the default values in Customizing for Travel Management under Travel Expenses → Dialog and Travel Expenses Control → Dialog Control → Define Schema and Individual Field Control.

Activities

 

Entry scenario	Procedure
Travel Manager	You have opened a trip in change mode. ...        1.      Choose  Trip status.        2.      Set the relevant status values.        3.      Choose  and save your entries.
Travel Expense Manager and Weekly Report	You have opened a trip in change mode. ...        1.      Choose  Trip status.        2.      Set the relevant status values.        3.      Save your entries or return to trip editing via  and save the trip after completing all entries.