To guarantee correct posting of cash advances in Accounting, you need to have chosen the appropriate advance scenario in Customizing for Travel Expenses.

You want to enter an advance for an employee for a new trip. You choose the Create method. When you save the advance, the system creates a one-minute trip under the entry date, assigns a trip number and sets a cash indicator and the trip status Request approved, settled. The settlement results for the request enter into the next posting run for transfer to Accounting.

You can add cash advances to an existing trip. By entering negative amounts, you can reverse cash advances that have already been entered in the request.