Start of Content Area

Function documentation Per Diems for Meals and Accommodations  Locate the document in its SAP Library structure

Use

There are different rules for granting accommodations and meals per diems for domestic and international trips. For domestic trips a distinction is made between accommodations and meals and two different per diems are used. For international trips, meals and accommodations are combined in one per diem.

Features

Domestic trips

A reimbursement is granted for each lunch and each dinner depending on the interval, in hours, within the trip duration (see IMG activity Define meals per diems/time).

If meals are to be reimbursed by per diem, the checkbox Reimbursement for meals ("Indemnité repas") should be selected when trip facts are entered.

An accommodations per diem is granted for domestic trips within the trip duration if the night interval, in hours, is exceeded in full.

If accommodations are to be reimbursed by per diem, the checkbox Reimbursement for meals ("Indemnité nuitée") should be selected when trip facts are entered.

The statutory reduction of accommodations per diems depending on the number of nights is taken into consideration. The number of nights as of which the accommodations per diem reduction applies and the percentage for the reduction are defined and stored as constants (see IMG activity Check Travel Expenses constants).

International trips

For international trips, accommodations and meals per diems are combined in one per diem, the "Indemnité journalière" (IJ). It is applied depending on time intervals within the trip duration and depending on the country (see IMG activity Define meals per diems).

If this per diem is to be granted, the checkbox Per diem ("Indemnité journalière") must be selected. The checkbox for the accommodations per diem ("Indemnité nuitée") is hidden.

The statutory regulations for the country-dependent basis for reimbursement and quantity (1/2 IJ, full IJ, 1 1/2 IJ) are taken into consideration when the per diems are determined and represented accordingly in the travel expense form.