Functions in the Line Item Display (SAP Library - FI Accounts Receivable and Accounts Payable)

Functions in the Line Item Display

Use

After you have entered your selection criteria for the line item display, the line items you selected are displayed in a list.

You can use various functions in this list to edit the layout of the line item list, for example, or to branch to other functions, such as displaying the document for a line item.

Prerequisites

The line item list contains a selection of standard fields from the document. In this selection, you can also include additional special fields.

You do this in Customizing for Financial Accountingunder: General Ledger Accounting/Accounts Receivable and Accounts Payable → G/L Accounts/Customer Accounts/Vendor Accounts → Line Items → Line Item Display with ALV → Define Special Fields for Finding and Sorting Data. In Customizing for Financial Accounting (New), you can make the setting under General Ledger Accounting (New) → Master Data → General Ledger Accounts → Line Items.

Features

Various symbols classify the line items displayed in the list. These classifications are:

Line Item Status

Symbol	Item Status	Description
	Open	The item was posted either before or on the specified key date. It was either cleared after the key date, or has not been cleared yet.
	Cleared	The item was posted and cleared before or on the specified key date.
	Parked	The item was parked.

Net Due Date or Cash Discount Deadline for Open Items

Symbol	Net Due Date or Cash Discount Deadline	Description
	Overdue	The net due date or cash discount deadline has been exceeded at the key date. The payment is in arrears, or a cash discount can no longer be taken.
	Due	The item is due on the key date for payment with no cash discount, or cash discount can be taken on the key date.
	Not due	The net due date or cash discount deadline is after the key date.

Note

The system determines the cash discount deadline using maximum cash discount terms (cash discount 1, or cash discount 1 due date), that is, maximum cash discount can be taken up to the cash discount deadline.

The following functions are available in line item display:

Editing the Layout of the Line Item Display

The functions for editing the layout of the line item display are standard functions of the SAP List Viewer (ALV). The list below contains links to the documentation for the SAP List Viewer that applies to the individual functions.

Button	Function	Description
	Setting Filters	You can restrict the display to those line items that fulfill specific criteria in one or more columns.
	Sort Ascending	You can sort the line items in ascending order by one or more columns.
	Sort Descending	You can sort the line items in descending order by one or more columns.
	Changing the Layout	You can change the layout of the line item list, that is, you define which columns are displayed, how they are sorted, for which columns totals are created, and so on.
	Selecting a Layout	You can choose a different layout to the one displayed.
	Saving Layouts	You can save the layout under a different name.
	Creating Totals	You can create totals for the values for one or more columns.
	Creating Subtotals	You can create subtotals for one or more selected columns that are not value columns. You can also use this function for fields that are not in the list.

Branching to Other Functions

Button	Function	Description
	Displaying the Document for Line Items	You can display the document for a specific line item.
	Changing Documents	You can change the document for a line item as long as you have the appropriate authorization.
	Mass Changes	You can change the document items for several line items at once.
	Check Information	You can display any check information relating to the line item.
	Displaying Account Master Data	You can display the master data for the account for which you are displaying the line items.
	Requesting an Adjustment Posting	You can request an adjustment posting for a line item via the Intranet.
	Credit Management	You can branch to credit management. Choose Environment → Credit Management.
	Correspondence and Internal Evaluations	You can request, display, and print correspondence. Choose Environment → Correspondence.