Start of Content Area

This graphic is explained in the accompanying text Entering Totals  Locate the document in its SAP Library structure

If, for example, you want to post and check a series of bank statements, you can use a control total to verify that the actual total of the amounts posted equals the total you calculate in advance. Proceed as follows:


       1.      Calculate the total of the bank statements to be posted.

       2.      From the SAP Easy Access screen, choose Accounting Financial Accounting General Ledger Posting General Posting. On the initial screen, choose Settings Control Totals.

       3.      Choose Goto Maintain Control Totals.

       4.      You can enter either the customer and vendor balance you expect or at least one control total for the fields AccTy (account type), From Account, To Account, Debit Amount, Credit Amount, and Curr (currency).

       5.      After entering the control totals, post your business transactions.

The system automatically calculates the total debits and credits you post.

       6.      After you have entered the business transactions, go back to the control totals function by choosing Environment User Parameters Control Totals from the General Ledger menu.

       7.      Select Goto Display Differences to display the differences.

The system then displays any differences between the control total that you defined in advance and the posted amounts. If the totals do not match, a mistake would appear to have been made in calculating the control total or in posting the business transactions.

If a difference is produced after you have posted all the required business transactions, double-check the total you expect again. Add up the individual checks again. If this total is the same as before, ensure that you have entered all the documents and that you have not entered any document twice. You can then enter any missing documents and reverse any documents that have been entered twice. If you do not find any differences with either of these, check the amounts posted for each document.




End of Content Area