What Can You Do Before Posting a Document?
After you have entered the document line items, and before you post the document, you can carry out the following activities:
- Display the Document Overview. This shows you the document header and all items entered. You may add a reference text to the header. From the overview, you can enter more line items and call up line items already entered in order to process them. You can also delete line items.
- Change Fields in Vendor, Customer or G/L Account Line Items. Exceptions to this are entries in the fields Pstky (posting key) and Account.
- Additional Account Assignment. If you have called up the Post function and requested individual, automatically generated items using the field status of the G/L account to which they belong, or using the master record of an additional account assignment, the system automatically branches to the document overview. The lines that are to be changed are highlighted.
- Add Additional Information. The system automatically generates line items. You can enter additional details in automatically generated line items (such as project or cost center) if supplementary account assignment is defined for the G/L account, or if it is required by the field status definition.
Once you have entered all line items in a document, you can post the document.
If you want to post a document, the debits and credits must balance to zero. This updates the account balances.
If you want the system to hold a document, it does not have to be complete. Account balances are not updated and the document data is not available for evaluation. A document number is not assigned. You hold a document if you are interrupted while entering it, and need to store the data temporarily.
If you park a document, it also need not be complete and will not update any account balances. However, the data remains available for evaluation by the system. A document number is assigned. You might park a document if account assignments are missing and you want to complete them later. For more information, see Document Parking in the FI Accounts Receivable and Payable documentation.