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Procedure documentation Entering and Posting Recurring Documents  Locate the document in its SAP Library structure


To enter recurring documents, proceed as follows from the General Ledger, Accounts Receivable or Accounts Payable menu:

  1. Select Document entry ® Reference documents ® Recurring document.
  2. The screen for entering recurring entry original documents appears.

  3. Enter a company code.
  4. Enter the first and last day on which documents should be posted.
  5. Select the posting frequency in months. Alternatively, you can specify a run schedule.
  6. If you want to calculate the item amounts and/or tax amounts with a fixed exchange rate, select the indicators Transfer amounts in local currency and Transfer tax amounts in local currency. Otherwise, the system automatically determines the current exchange rate.


    It is irrelevant what method is used to translate the tax amounts; you can use either the document header rate or a rate proposed by the system on the tax screen, or a rate entered manually.


    You should also select both indicators if all local currency amounts have been entered manually.

  7. Enter at least the Document type and Currency.
  8. The recurring entry program defaults the posting date and document date in the accounting document automatically. To do this, the program uses the date that is in the field Next run on when it is run.

  9. In the last line of the screen, enter the posting key (PstKy) and account number for the first line item in the accounting document. Choose Enter.
  10. Enter the line items as in any other document. The posting key, account number, and amount are required in each line item.
  11. Choose Document ® Post to post the document.


When you post the recurring entry document, the system stores the data without updating account balances.



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