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Procedure documentation Posting Documents in Accounts Payable  Locate the document in its SAP Library structure


To enter a document in Accounts Payable using the standard transaction, proceed as follows:

  1. From the Accounts Payable menu, call up the type of business transaction required. For example, you could choose Document entry ® Other ® Invoice - general or Document entry ® Other ® Credit memo - general.
  2. On the first screen, enter the required header data (usually: Document date, document type, company code, posting date, and currency).
  3. Also enter the posting key and the vendor account number of the first line item. Choose Enter.
  4. Note

    The posting key and the reconciliation account for the vendor account number determine which fields appear on the next screen.

  5. The Enter Vendor Invoice (or Credit Memo): Add Vendor Item screen appears. Enter the data for the first line item.
  6. Note

    The posting key and the account number at the end of each screen determine which fields are displayed on the next screen for entering a line item.

  7. You need to enter at least one vendor line item and one G/L account line item.
  8. When the debits equal the credits and the data is complete, choose Document ® Post to post the document.


The system then updates the document file, the vendor account balance, and the G/L account balance.

When you enter an invoice, you can check whether the invoice has already been entered. There is an interface which enables you to install check logics without changing the SAP system standard.



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