Functions for Editing Financial Statement Versions 

Use

The editing of a financial statement version is completed in a tree structure. Various functions are available in the tree structure.

Features

·        Expand or collapse nodes

You can expand a node, that is, you make the sub-nodes visible. To do so, select the plus sign to the left of the node using a double-click. You can collapse the node by selecting the minus sign to the left of the node using a double-click.

·        Expand a subtree

You can expand all sub-nodes of a node. Place the cursor on the required node and choose Expand Subtree.

The more nodes you expand in the tree, the longer the system requires to display the list. We recommend that you set a section or collapse the node before expanding another one.

·        Set focus

You can set a focus. By doing so, only the nodes of the section selected are displayed.

Select the node you want to edit using the cursor and choose Edit → Set focus.

·        Select nodes

You can select nodes. Select the nodes desired and choose Select +/-. To select a block of nodes, select the first node of the block and then the last node. Choose Edit → Select Block.

·        Reassigning nodes

You can reassign nodes. Select the node you want to reassign, position the cursor on the target node, and choose Reassign. You can either assign the node as a subnode or at the same level as the target node.

·        Check structure

You can check your financial statement version to see if all requirements for creating financial statements have been fulfilled, or if the use of the version is necessary in the G/L account information system. To do so, choose Check.

You can make the following checks:

¡        You can check whether all accounts are assigned to both sides. There should not be any accounts assigned exclusively to debits or credits.

¡        You can check whether all accounts in a chart of accounts are assigned. At the very least, all the accounts posted to during the period in question must be assigned.

¡        You can check whether the accounts are correctly assigned, that is, if only balance sheet accounts are assigned to the balance sheet section and only P&L accounts elsewhere.

Accounts that have only been assigned as credit (or debit) accounts, or which have not been assigned at all are displayed under the special item Not assigned when the financial statement report is run.

·        Find

You can search for character strings in the structure, for example item names, account intervals, or G/L account names. To do so, choose Edit → Find.

The system only searches in the expanded section of the tree. If you want to search in the whole tree, you must expand the whole tree. Place the cursor on the highest node of the structure and select Expand Subtree.

·        Displaying G/L accounts or functional area names

You can display the G/L account or functional area names. To do so, choose Settings ® Change. A dialog box appears, in which you can set the indicator With account/functional area texts.