Reconciling Quantities (SAP Library

Reconciling Quantities

Use

Once a subcontractor has processed your materials and returned them to you, you match the items in the challan against those that have been returned.

Prerequisites

You have posted the goods receipt (or any other material document) for the returned goods.

Procedure

From the SAP Easy Access screen, choose Indirect Taxes → Procurement → Subcontracting → Subcontracting Challans → Reconcile Quantity.

Enter the following data:

In the Material Doc. and Mat. Doc. Year fields, enter the number of the goods receipt document and the year in which it was created.
In the table below, enter the challan numbers and the years in which they were created.

If the material document is a goods receipt document with movement type 101, you can enter the challans that were not captured when the goods receipt was posted. However, if all the relevant challans were entered during goods receipt, they need not be entered here

Choose Reconcile.

A new screen appears. At the top is the information about the goods receipt (or other document); at the bottom is the information from the challans that you have entered.

Specify which challans the materials in the goods receipt originated from:

If you have sent a subcontractor a number of different challans, all containing the same material, you can automatically specify that the materials should come from the oldest challans first, by choosing .
Otherwise, for each challan, enter manually the quantity of materials has been returned, and choose to refresh the display.

Once you have accounted for all the materials in the goods receipt, save the challan.

Result

The system changes the challans' status as follows:

If you have accounted for all of the materials in a challan, the system sets its status to Fully Reconciled. In this case, you can complete the challan.

If you have accounted for only some of the materials, it sets the status to Assigned. In this case, you must assign the remaining quantity of materials to another goods receipt later on.

Scrap generated is assigned to a challan only if the percentage component scrap is specified in the bill of material for the parent material and this bill of material is assigned to the subcontracting purchase order.