Quality Certificate for Goods Receipt
When you procure goods from a vendor, you can request that the vendor submit a quality certificate with the shipment of goods (in addition to meeting the requirements specified in the technical delivery terms and quality assurance agreement). If you request a quality certificate, you can monitor the receipt of the certificate independently of the goods receipt posting, regardless of whether an inspection lot is created or not. The certificate can be filed in the optical archive. If a certificate is yet to be delivered, a reminder can be created automatically.
Case 3 The graphic refers to the inbox for a quality certificate in PDF format. For more information, see the:
The inbox for quality certificates as IDocs with data transfer to an inspection lot is described below in the section "Features".
This function is integrated with the ArchiveLink and the SAP Business Workflow component.
In Customizing for QM in Procurement, the following conditions must be met:
In the material master, the following conditions must be met:
This function covers the following scenarios for processing a certificate:
The receipt of the certificate is recorded with reference to the purchase order. You choose the transaction to record a certificate receipt, and enter the purchase order number, the purchase order item and, if known, the delivery number.
In goods receipt posting, certificate receipt can be monitored:
You choose the transaction to change a certificate receipt, and enter the purchase order number, the purchase order item and, if known, the delivery number for which you want to confirm the receipt of the certificate.
If a certificate for a purchase order item is received after the good receipt, there are two possibilities:
You enter either the purchase order number and purchase order item, or the material document number and material document for which you want to confirm the receipt of the certificate.
You can display a list of certificates, which are yet to come, based on the status of the certificate receipt. A reminder can be processed once the date of the goods receipt plus reminder period is over. From this list, you can choose the items for which you want to print a reminder. The reminder will be created on a SAPscript form.
If you receive an electronic quality certificate as an IDoc with reference to delivery, the data can be automatically transferred to an inspection lot for goods receipt using a background workflow. The prerequisite for this is that the IDoc has been received and the goods receipt has been posted.
If you want to manually transfer data to another inspection lot (for example, a source inspection lot), you can use the menu function Enter data for inspection lot in the transaction for displaying or changing the certificate record. You can access the transfer log using Transfer log.
For more information see the:
To call up the transactions for a certificate receipt, you choose Logistics → Qualitymanagement → Quality certificates → Receipt.