Industry Business Solution for German Public Sector (SAP Library

Industry Business Solution for German Public Sector

Use

In the Travel Expenses area of the R/3 Travel Management (FI-TV) application component, the requirements from the following legislation are implemented:

International Travel Expenses Ordinance (ARV)
Federal Travel Expenses Law (BRKG)
Separation Allowance Ordinance for German Federal States (TGV)

Note

The system is updated regularly via HR support packages as and when changes are made to the laws.

You can use the standard travel expenses solution for the Public Sector in the following federal states:

Country		Remarks
Germany	Berlin Brandenburg Lower Saxony Saxony-Anhalt Schleswig-Holstein	In the standard Customizing, SAP delivers a trip provision variant 'D1' that contains the statutory values. BRKG and ARV can be used for the federal states listed here.

In addition to this all of the legal requirements not covered by the BRKG are included for the federal states maintained in the standard system.

In the standard Customizing, SAP delivers a separate trip provision variant for each of the federal states containing the statutory values.

Federal state	Law	Trip provision variant
Baden-Württemberg	LRKG & LARVO	DW
Bavaria	BayRKG & BayARV	DY
Bremen	BremRKG & BremARV	DM
Hamburg	HmbRKG	DH
Hessen	HRKG & HARV	DS
Mecklenburg-Vorpommern	LRKG M-V	DV
North Rhine-Westphalia	LRKG & ARVO	DR
Rhineland-Palatinate	LRKG	DP
Saarland	SRKG	DL
Saxony	SächsRKG & SächsRKVO International Regulations	DC
Thuringia	ThürRKG & ThürARV	DT

Constraints

If the system determines that the criteria for the separation allowance, according to §11 BRKG have been met, it issues the corresponding warning message and calculates the per diems for the relevant time period using the settings made for the separation allowance.

This only applies for determining domestic separation allowances and not for international separation allowances.

International separation allowances are not processed by the separation allowance solution in SAP Travel Management.

Prerequisites

To use the additional function for the German Public Sector, special Customizing settings have to be made for the German Public Sector trip provision variants:

Ensure that in Customizing for Travel Management under Travel Expenses ® Master Data ® Control Parameters for Travel Expenses ® Activate special rules for industry solutions, the industry sector ID Public Sector is set for the required trip provision variant Only then are the industry-specific functions for this trip provision variant active.
Ensure that the industry solution indicator for federal laws and/or the correct federal state is set for the required trip provision variant.
Choosing No industry sector ID deactivates the special rules for the Public Sector and the corresponding trip provision variant has the same functions as private enterprise.

Check that the required absence types have been defined in Customizing. You do this in IMG activity Define Absence Types for Public Sector Germany.

You must also complete the following IMG activities:

Travel Expense Types for Individual Receipts
Variant 1 and Comparison Calculation Fields

Define Maximum Amounts for PS Germany

Set up Comparison Calculation for PS Germany

Border Crossing Rules - PS Germany

Set up clearing of Add. Amounts and Income-related Expenses

Assign Tax-free clearing wage types for Add. Amounts

For more information about the Customizing Settings for Separation Allowances, see separation allowances.

Features

The Travel Expenses enhancements for the Public Sector include the following functions:

Note, as this documentation is only relevant for Public Sector Germany, some of the documentation listed below is only available in German.

Specific General Trip Data for German Public Sector

More than One Domestic Trip on One Day

Settlement of Meals Per Diem and International Meals Per Diem

Reimbursement of Accommodations Costs Without Statement

Reimbursement of Accommodations Costs With Statement

Comparison Calculation Meals Receipts - Per Diems

Reduction of Meals and Accommodations Per Diem

Deductions for meals receipts

Clearing of income-related expenses and additional amounts

Miles/Kilometers Reimbursement and Passenger Bonus for Business Trips

Miles/Kilometers Reimbursement according to LRKG in Rhineland-Palatinate

Use of Private Vehicle

Border crossing regulations per federal state

The special functions for the Public Sector are available in the following Travel Expenses entry scenarios:

Travel Expense Manager
Travel Calendar
Advances

The general trip data in the respective initial screens are adjusted to meet the particular requirements of the Public Sector.

Note

The travel manager (transaction TRIP) can not be used for Public Sector personnel numbers.

If, however, you also have personnel numbers that are assigned to a trip provision variant for private enterprise, you can use the travel manager to process trips for these personnel numbers.

In addition to the above, a function for processing separation allowances for Public Sector Germany is also available in Travel Expense Accounting.