Purchase Order Header Data (Quick Guide) 

Use

We would like to draw your attention to the functions and options named below, which are available in change mode. (There is a reduced set of functions available in display mode).

Features

·         with the quick info text Create

You can create purchase orders manually.

The system performs an OTB check. If the result is negative (red OTB status), the system creates a negatively checked grouped purchase order document (GPOD) when you save, and the display automatically switches to the grouped purchase order document.

·        Search logic for entering vendors

Even if you do not know the vendor (ID), you can search for it by entering part of the search term. The system searches for matches in the name of the vendor.

·        Changes to purchase orders

If you change a purchase order, causing the budget to no longer be sufficient, the negatively checked items are locked and only the positively checked items are communicated to the vendor. As soon as the OTB status of an item changes from red (OTB negative) to green (OTB positive), the system unlocks the item again.

·         with the quick info text Delete Unsaved PO

You can delete purchase orders that were created manually and purchase orders that have not been saved. The deletion cannot be reversed.

·         with the quick info text OTB Procurement: Doc. Changes

You can go straight to the document changes in OTB Procurement for a selected purchase order with a negative OTB check result, shortening the navigation via the worklist in the OTB Procurement Workbench.

·         with the quick info text Release Purchase Orders

You can release documents that are subject to a release strategy.

·         with the quick info text Additional Functions

You can branch to other functions with reference to the selected purchase order, for example, to the Additionals Monitor or to the conditions.

For more information about the Additionals Monitor, see Additionals: Additionals Monitor.